Board Policies
1425 Records Retention and Destruction
It is the policy of the Governing Board pursuant
to Title 5, that Hartnell Community College District shall classify
all records, or documents which pertain to the maintenance, operation
and management of the college and district, and to the students
and college/district personnel.
"Records" shall include, but shall not be limited to,
the following:
1. Student Records
2. Ledgers
3. Maps
4. Books (except instructional material)
5. Papers/Letters/Memoranda
6. Data Processing Hard Copy
7. Board Minutes
8. Legal Documents
All records shall be maintained unless or until such time as they
are properly classified consistent with the requirements promulgated
by Title 5. The Governing Board shall establish procedures by which
records shall be classified, retained, and destroyed. These procedures
are located in the Office of Human Resources and Staff Diversity
and shall be implemented on an annual basis.
Reference:
Title 5, California Code of Regulations, 59020 et seq.
Adopted: 12-3-85
Revised and Adopted: 11-3-92, 4-4-95, 4-6-98